Office Coordinator-KSA-0407354-Rjob-KSA

Skills and Qualifications:

• Bachelor’s Degree attested by the Saudi Embassy/Consulate

* MUST HAVE KSA IN-KINDGOM TRANSFERRABLE IQAMA

• 3 to 5 years’ experience in administrative office coordination

• Proven hands-on experience in networking; configure and install various network devices and services; perform network maintenance and system upgrades

• Excellent verbal and written communication skills

• High Proficiency in MS Excel, Word, Outlook, PowerPoint, etc.

Job Responsibilities:

• Using extensively a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce invoices, correspondence and documents and to maintain presentations, records, spreadsheets and databases;

• Devising and maintaining office systems;

• Using content management systems to maintain and update websites and internal databases;

• Liaising with staff in other departments and with external contacts;

• Sorting and distributing incoming post and organizing and sending outgoing post;

• Organizing and storing paperwork, documents and computer-based information;

• Manages documentation, including contracts, maintaining files and databases;

• Prepares reports, presentations, memoranda, proposals and correspondence;

• Responds to recruitment inquiries;

• Excellent oral and written communication skills;

• Detail oriented and works with a high degree of accuracy;

• Highly organized and flexible;

• Ability to multitask and meet changing deadlines;

• Must be self-directed and able to complete projects with limited supervision;

• Maintains staff confidentiality;

• devising and maintaining office systems;

• using content management systems to maintain and update websites and internal databases;

• monitoring and maintaining budgets, as well as invoicing;

• liaising with staff in other departments and with external contacts;

• ordering and maintaining stationery and equipment;

• sorting and distributing incoming post and organising and sending outgoing post;

• liaising with colleagues and external contacts to book travel and accommodation;

• organising and storing paperwork, documents and computer-based information;

• photocopying and printing various documents;

• arranging in-house and external events.

• Excellent oral and written communication skills

• Detail oriented and works with a high degree of accuracy

• Highly organized and flexible

• Ability to multitask and meet changing deadlines

• Must be self directed and able to complete projects with limited supervision

• Maintains staff confidentiality

• Working knowledge of email, scheduling, spreadsheets and presentation software

• Assists office staff in maintaining files and databases

• Prepares reports, presentations, memorandums, proposals and correspondence

• Assigns jobs and duties to office staff as needed

• Monitors office operations

• Schedules appointments and meetings for executives and upper level staff

• Serves as the go-to for office inquiries and conflicts

• Manages staff schedules