Administrative Assistant-KSA-0102351-Rjob-KSA 33 views

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Hi, We are hiring Office Admin. Assistant,

Responsibilities of an Administrative Assistant.

1. Provide secretarial and administrative support to our company.

2. Manage diaries, answer phones, route calls and take messages as required

3. Prepare and type documents and correspondence as requested

4. When necessary, liaise with clients should any queries arise

5. Set up and arrange meetings with clients when necessary

6. Organize company meetings and conferences. Prepare Board papers and Agendas in proper formats, IT equipment, refreshment and catering services to support such associated meetings and conferences

7. Provide all administrative support for Staff Development requests (e.g. approval, travel arrangements, expenses etc.)

8. Develop and maintain the company’s calendar including monitoring leave allocations

9. Manage time sheets and project/time/profitability analysis as defined in the document

10. Provide HR Administration

11. Perform internal audits on all cash transactions to highlight inaccuracies, potential theft and recommend and implement improved controls

12. Update the Organization description document as required, in consultation with the Office Administrator and other managers and ensure that job descriptions for staff are up to date and in place

13. Assistance on program and project scheduling and other program and project documentation

14. To provide advice and guidance to the Office Administrator and all other line managers on all HR related matters including staffing, grievances, disputes, absences, disciplinary and capability issues

15. To ensure that all staff related policies and procedures are up to date.

Qualifications Required for the Position:

1. Proficient in using Microsoft Office 365 – Word, Excel, PowerPoint, SharePoint online
2. Experience working in an office/administrative management role. Previous experience in an educational setting would be a significant advantage
3.The role holder will ideally hold a graduate qualification
4. Excellent interpersonal skills
5.Ability to multi-task
6.Highly organised
7. Smart, Intelligent.
Open to all nationals.

Interested Candidates Please email the resumes.
Please note that the company is not in a position to take the sponsorship.

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